Inkerman Screening Limited collects and processes individuals’ personal information, including sensitive personal information, as part of performing its business. These include, among others, clients, suppliers and individuals on whom we are asked to conduct background checks
The Inkerman Group Screening Limited monitors compliance with data protection and privacy rules. Our agreements with our clients identifies the importance of strict data protection and accountability standards.
The Inkerman Group Screening Limited updates and trains staff with regards to the importance of protecting personal information on an ongoing basis. Each Inkerman employee has been thoroughly screened and has signed a robust confidentiality agreement.
HOW WILL WE USE THE INFORMATION ABOUT YOU?
Inkerman Screening has developed consent forms that clearly identify the purpose for which personal information is collected. The purpose of collecting personal information is to complete components of a background check during the hiring process. When conducting a background check, Inkerman Screening only collects personal information that is necessary to complete the service(s). Clear written disclosure of the reason for that request in writing is provided to each individual on whom we conduct background checks.
Inkerman Screening does not complete any services without the written consent of the individual concerned. Compliance with our consent forms is monitored and background information subsequently collected is only disclosed to parties as specified on the consent form, and where required by law.
LIMITING USE AND DISCLOSURE
Inkerman Screening does not use personal information for reasons other than those specified on the consent forms that individuals sign during the background screening process, or where otherwise required by law.
We do not sell or otherwise release personal information to third parties for marketing purposes.
Inkerman Screening only provides background information about individuals for approved clients who have been deemed corporations in good standing. We do not release personal information to individuals other than those who are clearly designated by our clients.
ACCESS TO YOUR PERSONAL INFORMATION
Upon request, an individual will be informed of the existence, use and disclosure of his or her personal information and shall be given access to that information, except where it is not permitted by law as required under the EU General Data Protection Regulation.
Please note that should Inkerman Screening receive a request relating to a background check conducted on behalf of a client, Inkerman Screening, as a data processor, will notify the client (the data controller) and seek direction on how to handle the request.
Where an individual has given an employment reference, this information will only be released to the subject of that reference where we believe that this information would not cause a significant risk of harm to the referee or to other members of the public. When considering the release of an employment reference, Inkerman Screening will take into account the wishes of the referee.
INTERNATIONAL DATA TRANSFERS
Inkerman Screening operates from the UK although our services can be required to request or share data internationally for the purpose of employment referencing. Our international presence may therefore mean that we could transfer your data to other countries including countries outside of the European Union (EU). These countries may not have laws regulating the use and transfer of personal data; however, in all circumstances, Inkerman Screening will take steps to ensure that your personal information receives at least the same level of protection as within the EU. This includes ensuring that it is kept secure, only used and released in accordance with our instructions and for the purposes we have indicated to you at the time of collection of the data, or where required by law.
HOW LONG WILL WE KEEP YOUR INFORMATION?
Inkerman Screening does not keep personal information for any longer than is necessary. Background screening data will be retained for six months to allow for the resolution of any disputes and complaints. During the retention period, we ensure that all background screening data benefits from our advanced security measures. Once the retention period has elapsed, we will ensure that personal information is immediately destroyed in a secure manner.
HOW DO WE KEEP YOUR INFORMATION SECURE?
We take the security of your personal information very seriously. We have advanced security measures in place to secure and protect your personal information, such as software and hardware firewalls to ensure your personal information is kept as secure as possible, specialist devices to detect and prevent intrusion attempts, and encryption systems to ensure data is scrambled while being transmitted between systems. We have located our data servers within a securely managed infrastructure in the UK which is accredited to ISO 27001. Our secure online delivery system is password protected and ensures that unauthorised individuals are not given access to personal information.
We employ equally rigorous physical security policies to prevent physical access to the data centre. Any personal information in hard copy format is kept securely in lockable, non-portable storage systems that are accessible only to named individuals.
Inkerman (Group) Limited is registered as a data controller with the UK Information Commissioner’s Office.